Direct Hire
75-85k moving from Duluth to Brookhaven around November (want to hire someone in October and train at their current Duluth office)
M-F 8-5
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FULL CHARGE BOOKKEEPER
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EMPLOYMENT |
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DEPARTMENT |
REMOTE / HYBRID |
We are a full-service digital, production, and media agency. In addition to supporting the company, the Accounting Department provides bookkeeping and financial record support for smaller affiliated entities within the ****** Group. We are seeking an experienced, highly organized Full Charge Bookkeeper who can independently manage day-to-day accounting activity and maintain accurate, timely financial records across multiple entities.
Position Summary
The Full Charge Bookkeeper will own the daily bookkeeping cycle from transaction entry through reconciliations, month-end close, and financial reporting. The ideal candidate is hands-on, dependable, detail-oriented, and highly proficient in both QuickBooks Desktop and QuickBooks Online. This role works closely with company leadership and outside accounting/tax professionals and requires sound judgment, discretion, and the ability to manage competing priorities.
Key Responsibilities
• Manage the full accounts payable and accounts receivable cycle, including invoices, vendor bills, customer payments, collections follow-up, and payment records.
• Maintain accurate general ledgers for company and assigned affiliated entities; prepare and post journal entries and adjusting entries as appropriate.
• Perform monthly bank, credit card, and balance-sheet account reconciliations; research and resolve discrepancies promptly.
• Lead routine month-end and year-end bookkeeping close activities and maintain supporting schedules and documentation.
• Prepare monthly, quarterly, and annual internal financial reports, including profit and loss statements, balance sheets, cash-flow information, and other management reports.
• Record payroll activity and maintain accurate payroll-related accounting records; review and manage contractor timesheets and supporting documentation.
• Maintain vendor and contractor records, including W-9 documentation and information needed for year-end 1099 reporting.
• Monitor cash balances, upcoming obligations, receivables, and cash-flow needs; communicate material issues to leadership in a timely manner.
• Assist with budgeting, forecasting, and comparison of actual results to budget as requested.
• Prepare supporting schedules and records for payroll, sales/use, and other applicable tax filings, and coordinate with the company CPA/tax professionals as needed.
• Collect, organize, and provide documentation for audits, tax preparation, insurance requests, lender requests, and other financial reviews.
• Maintain organized digital and physical accounting records and help strengthen accounting procedures, documentation, and internal controls.
• Protect confidential company, employee, client, vendor, and financial information at all times.
Required Qualifications
• Several years of progressively responsible bookkeeping or accounting experience, with demonstrated ability to manage a full bookkeeping cycle independently.
• Strong working proficiency in both QuickBooks Desktop and QuickBooks Online.
• Proficiency in Microsoft Excel, including formulas, sorting/filtering, and reconciliation or reporting worksheets.
• Working knowledge of accounts payable, accounts receivable, general ledger accounting, journal entries, reconciliations, payroll accounting, and financial statements.
• Experience supporting month-end and year-end close processes.
• Exceptional attention to detail, accuracy, organization, and follow-through.
• Ability to prioritize multiple entities, deadlines, and requests without losing accuracy.
• Strong written and verbal communication skills and the confidence to raise discrepancies or financial concerns appropriately.
• High level of integrity and discretion when handling confidential financial information.
• Ability and willingness to work onsite during the company’s established business schedule; this position is not remote or hybrid.
Preferred Qualifications
• Experience maintaining books for multiple related companies or entities.
• Experience in an agency, media, production, professional-services, or other project-driven environment.
• Experience coordinating with an outside CPA, tax preparer, payroll provider, or benefits/HR team.
• Associate or bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent practical experience.
Candidate Profile
They are looking for a steady, experienced accounting professional who enjoys owning the details, keeping records clean, and making sure leadership can rely on the numbers. The successful candidate will be comfortable working independently while also collaborating with leadership and outside professionals in a fast-moving, supportive environment.